Overview
All administration activities for the document generator feature are undertaken by the SnapHire Client Success team at Aotal, not by clients directly.
Costs and Licensing
Subscription changes
If you choose to utilise the document generator feature with your SnapHire site there is no change to your SnapHire subscription fee. Document generator is included in your existing hosting agreement and so are the majority of future clause or template changes once your document templates have been configured.
Configuration related costs
There are configuration costs incurred when implementing and maintaining document generator for your organisation.
Implementation
All activity is charged on an hourly rate and specific costs will be confirmed with you in advance via a Statement of Work once we have reviewed your requirements and document templates. Our consultants can give you recommendations on how to best streamline your document templates to minimise cost.
If your organisation provides us with finalised document templates and accurate requirements (and uses our recommended default settings as detailed in the project documents), the project configuration activity, and therefore costs, can be kept to a minimum.
Below is an indication of costing bands that a typical document generator projects fall within.
| Example requirements | Approximate costs (excluding GST) |
| Small document generator project, including: - 2-3 Individual employment agreements (permanent, fixed term, casual) - 2-3 letters (permanent, fixed term, casual) Requiring 30 - 45 hours of SnapHire consultant time to implement | $6,000 - $9,000 |
| Medium document generator project, including: - 3-4 employment agreements - 3-4 letters - Potentially CEA offers (agreement as PDF included in workflow, not doc gen) Requiring 45 - 65 hours of SnapHire consultant time to implement | $9,000 - $13,000 |
| Large document generator project, including: - 5+ employment agreements - 5+ letters - CEA offers, including letters configured in doc gen Requiring more than 65 hours of SnapHire consultant time to implement | $13,000+ |
Return on investment
The return on investment in the implementation of document generator is easy to see if you spend a few minutes reviewing our example below.
Creating offer documents - Time spent | Manual creation | Using document generator |
| Average time to create one document: | 45 (mins) | 2 (mins) |
| Average number of documents created per month: | 75 | 75 |
| Time spent generating documents per month: | 56.25 (hrs) | 2.5 (hrs) |
| Cost of time spent | Manual creation | Using document generator |
| Average hourly rate of person(s) creating documents: | $30.00 | $30.00 |
| Approximate cost per month to create documents: | $1,687.50 | $75.00 |
| Return of investment in document generator | |
| Example implementation cost: | $7,000.00 |
| Number of months to return the investment in implementation costs: | 4.15 |
When document generator is configured within SnapHire, it typically takes a maximum of two minutes to generate an individual document (please request a demo if you have not seen this before). Please note this is the time to produce the document, not the time to complete the related recruitment processing steps (e.g. completing the offer details screen).
Post implementation changes and ongoing maintenance
After the document generator feature is implemented on your site, and your documents are live, the SnapHire Client Success team will be able to assist with any small changes free of charge.
If you require significant changes to your live documents or require new documents to be set up, this work will be chargeable and you will be provided a quote prior to the work beginning.
Please note that changes required because incomplete or incorrect information was signed off for the implementation project, will result in chargeable consulting time.
Font licencing
The default font family for document generator is Arial Māori and we recommend this font to allow for Māori characters. Please note that each document template can only have one custom font family specified for it. If you require specialised or customised fonts, you will need to purchase these font packs directly, and then provide four .ttf font files (regular, italic, bold & bold italic) to us during the configuration process. The font licence needs to be an open font or a server licence which can be expensive and will need to be renewed annually. Wherever possible we encourage using Google Fonts or a free alternative as these are optimised for the Web and on screen display; https://www.google.com/fonts
Training
If any additional client specific training deliverables or materials are required, these will be scoped and quoted separately. Standard recruiter training materials are provided as part of your existing hosting agreement.